Meeting 
=======

Meeting categories
------------------

Apart from the :ref:`ScrumC meetings`, every meeting needs to match one of the following categories.

ℹ️ Informational
~~~~~~~~~~~~~~~~

| **Purpose**
| Informational meetings are intended to educate or inform the team in depth about new topics.

| **Location**
| On-site

| **Form**
| Stand-up (preferred)

| **Duration**
| Max. 30min (w/o questions)

| **Goals**
| 1. What is the key message?
| 2. What is the best way to transform the key message?
| 3. How are open questions addressed?

🔄 Status updates
~~~~~~~~~~~~~~~~~

| **Purpose**
| During a status meeting, we update all involved parties on the progress we've made, challenges we faced, and what needs to be accomplished.

| **Location**
| On-site

| **Form**
| Stand-up

| **Duration**
| Max. 15min

| **Goals**
| 1. What did we achieve?
| 2. What challenges did we face?
| 3. What needs to be done?
| 4. Which actions / steps should we take next?

🎯 Decision making
~~~~~~~~~~~~~~~~~~

| **Purpose**
| The purpose of a decision-making meeting is to bring together all relevant parties, agree on a course of action, or provide options for the final decision.

| **Location**
| On-site

| **Form**
| Stand-up (preferred)

| **Duration**
| Max. 30min

| **Goals**
| 1. What are the available options?
| 2. What is the recommended option and why should we/you choose it?
| 3. What is the final decision?
| 4. Who is responsible for tracking & implementing the chosen option?

💥 Problem solving
~~~~~~~~~~~~~~~~~~

| **Purpose**
| When we meet for problem solving, we are trying to figure out how to fix a specific issue. A «problem» can be either a reported incident, or a potential future problem.

| **Location**
| On-site

| **Form**
| Dedicated space (i.e. meeting room)

| **Duration**
| Max. 30min

| **Goals**
| 1. What is the problem?
| 2. What caused the problem?
| 3. How can we address the problem immediately (e.g. by a work around)?
| 4. What can be done to prevent the problem from recurring?
| 5. Which actions / steps should we take next?
| 6. Who is responsible for tracking & fixing the problem?

🧠 Brainstorming
~~~~~~~~~~~~~~~~

| **Purpose**
| During brainstorming meetings, we are creative and come up with ideas for new topics, organizational changes, or even new product features.

| **Location**
| On-site or off-site

| **Form**
| Creative space
| Moderated but with loose boundaries

| **Duration**
| As short as possible, as long as required
| Max. 8h (with breaks)

| **Goals**
| 1. Taking the team out of the daily grind
| 2. Extending the team's creativity
| 3. Coming up with innovative & clever ideas
| 4. Getting excited about new topics and changes

Meeting rating
--------------

After every meeting, there should be a rating.

| **Benefit**: The meeting was ``useless | beneficial``.
| **Duration**: The meeting was ``too short | the right duration | too long``.
| **Goals**: The meeting goals were ``not achieved | partially achieved | fully achieved``.