Meeting#
Meeting categories#
Apart from the ScrumC meetings, every meeting needs to match one of the following categories.
ℹ️ Informational#
Purpose
Informational meetings are intended to educate or inform the team in depth about new topics.
Location
On-site
Form
Stand-up (preferred)
Duration
Max. 30min (w/o questions)
Goals
1. What is the key message?
2. What is the best way to transform the key message?
3. How are open questions addressed?
🔄 Status updates#
Purpose
During a status meeting, we update all involved parties on the progress we’ve made, challenges we faced, and what needs to be accomplished.
Location
On-site
Form
Stand-up
Duration
Max. 15min
Goals
1. What did we achieve?
2. What challenges did we face?
3. What needs to be done?
4. Which actions / steps should we take next?
🎯 Decision making#
Purpose
The purpose of a decision-making meeting is to bring together all relevant parties, agree on a course of action, or provide options for the final decision.
Location
On-site
Form
Stand-up (preferred)
Duration
Max. 30min
Goals
1. What are the available options?
2. What is the recommended option and why should we/you choose it?
3. What is the final decision?
4. Who is responsible for tracking & implementing the chosen option?
💥 Problem solving#
Purpose
When we meet for problem solving, we are trying to figure out how to fix a specific issue. A «problem» can be either a reported incident, or a potential future problem.
Location
On-site
Form
Dedicated space (i.e. meeting room)
Duration
Max. 30min
Goals
1. What is the problem?
2. What caused the problem?
3. How can we address the problem immediately (e.g. by a work around)?
4. What can be done to prevent the problem from recurring?
5. Which actions / steps should we take next?
6. Who is responsible for tracking & fixing the problem?
🧠 Brainstorming#
Purpose
During brainstorming meetings, we are creative and come up with ideas for new topics, organizational changes, or even new product features.
Location
On-site or off-site
Form
Creative space
Moderated but with loose boundaries
Duration
As short as possible, as long as required
Max. 8h (with breaks)
Goals
1. Taking the team out of the daily grind
2. Extending the team’s creativity
3. Coming up with innovative & clever ideas
4. Getting excited about new topics and changes
Meeting rating#
After every meeting, there should be a rating.
Benefit: The meeting was
useless | beneficial.Duration: The meeting was
too short | the right duration | too long.Goals: The meeting goals were
not achieved | partially achieved | fully achieved.